Look for a company that offers an opportunity to try a demo or a free trial account when you are choosing board meeting software. This will give you a chance to test how simple it is to use and what advantages it offers. You should also learn what kind of customer service they provide, and how long it takes them to answer questions or issues.
Board management tools can cut down the time required to plan meetings by automating tasks such as determining the most appropriate time to meet, collecting RSVPs, and scheduling meetings. They also facilitate sharing and collaborate on documents by putting them in a central location. In addition, using software for board meetings can reduce travel costs by allowing members to participate in meetings remotely.
Board members need to be accessible to their notes and meeting materials immediately, whether they are in the office or traveling. Look for a board portal that supports mobile devices so directors can work from anywhere, at any time. Accessing meeting materials on their mobile or tablet makes it simpler for them to remain engaged with the board, even when they’re away from the office or in a different place.
The best boards have enhanced security features that help keep sensitive information secure. You should look for certifications such as SOC-II to ensure that confidential documents the board reviews stay within the virtual boardroom and don’t become the subject of legal battles or fishing trips. They should also allow anonymous voting on sensitive issues to ensure that everyone’s voice is heard.